Question: How much time is really involved in planning a marching band trip to Walt Disney World, the Tournament of Roses parade, or to another amazing performance opportunity?
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Start Planning 18 Months to One Year in Advance
Successful girl scout trips are planned well in advance of your anticipated travel dates. We recommend starting one year ahead. This gives parents enough notice to budget for the trip and schedule vacation days and family plans accordingly. Furthermore, planning one year in advance increases your chances of securing your top attractions, hotels, and transportation in your destination city. Certain in-demand destinations, such as Washington DC and New York City, book quickly. Start early!
Communicate Early and Often
Communicate with students and parents as early and as often as possible. Let students and parents know your travel dates and pricing as soon as you do.
Keep travelers and parents “in the know” throughout the planning process. Email monthly updates. Build fun and momentum by including travel tips, fun facts about the destination, or a destination crossword puzzle or word search in your emails.
Secure Instrument Transportation
Designate a Fundraising Committee
Remember Important Dates
Select Your Performance Pieces