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Checklist for School Field Trip Safety

By December 7, 2016 No Comments

safety checklist

Safety is the most important aspect of any Scholastica trip. Use this safety checklist to assist in your school field trip preparations.

School Field Trip Safety Checklist

  • Receive school board approval for trip.
  • Provide Scholastica Travel with approved motor coach list (if applicable for your school).
  • Include nighttime supervision in your trip package.
  • Include tour leader services in your trip package.
  • Familiarize yourself with Scholastica Travel’s 24-hour emergency assistance service and corresponding phone number.
  • Recruit chaperones with appropriate clearances as deemed by your school district.
  • Uphold an appropriate chaperone to student ratio as deemed by your school district.
  • Invite the school nurse to attend the school trip to distribute student medications and offer assistance.
  • Collect a parent permission form for each student.
  • Collect Medical Treatment Consent forms and bring them on the trip.
  • Prepare for student food allergies. 
  • Remind students about dressing for the weather and wearing appropriate footwear.
  • Provide a Scholastica Travel lanyard to each student.
    • Include student’s name on card.
    • Include emergency contact number on card.
  • Pack a student care bag for each bus. Note: Scholastica will send a red bag for each bus with your final trip information packet.
  • Pack a first aid kit.
  • Discuss motorcoach safety with your students.
  • Set-up communication among chaperones using Remind.
  • Set-up communication to parents in the event of an emergency using Remind.
  • Assign chaperone groups and implement student counting procedures during the trip.
  • Provide chaperones with a picture directory for each student in their chaperone group. Chaperones are more effective when they know the students for which they are responsible.
  • Establish a buddy system or double buddy system.
  • Space chaperones at the beginning, middle, and end of lines to prevent line gaps.

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