Customize this school trip meeting letter to announce the agenda and details for an upcoming school trip meeting. Parents will know what to expect in advance and can come with their questions prepared.
School Trip Meeting Letter Template
Parents and Guardians:
Please join us for an information meeting to discuss the <ENTER DESTINATION CITY HERE> trip for the <ENTER PARTICIPATING GRADE LEVEL HERE> grade class. The meeting details are as follows:
Date: <ENTER MEETING DATE HERE>
Time: <ENTER MEETING TIME HERE>
Location: <ENTER MEETING LOCATION HERE>
The meeting will cover the following topics:
- <ENTER MEETING TOPIC #1 HERE>
- <ENTER MEETING TOPIC #2 HERE>
- <ENTER MEETING TOPIC #3 HERE>
- <ENTER MEETING TOPIC #4 HERE>
The following people will either be presenting a meeting topic or will be avaible to answer additional questions:
- <ENTER NAME AND ROLE OF MEETING PRESENTER #1 HERE>
- <ENTER NAME AND ROLE OF MEETING PRESENTER #2 HERE>
- <ENTER NAME AND ROLE OF MEETING PRESENTER #3 HERE>
- <ENTER NAME AND ROLE OF MEETING PRESENTER #4 HERE>
We anticipate the meeting lasting <ENTER MEETING TIME LENGTH HERE>. This meeting is <ENTER MANDATORY OR NOT MANDATORY HERE> for all trip participants. Thank you for making the effort to attend.
I look forward to seeing each of you at the information meeting. It is going to be a great trip.
Sincerely,
<ENTER YOUR NAME HERE>
<ENTER YOUR TITLE HERE>
<ENTER YOUR EMAIL ADDRESS HERE>
Related Articles:
- School Trip Announcement Letter to Parents Template
- Chaperone Trip Information Letter Template
- School Trip Chaperone Recruitment Letter Email Template
Ready to plan your school trip? Click the button below to get started!
